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The great thing about good design

August 27, 2009 by Ruth Keeling   Comments (4)

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Design. It's not a word you'd instantly connect with public services. It brings to mind uber-trendy Soho types who have designed a beautiful, expensive table made of see-thru plastic. It doesn't make me think of West Midlands teenagers being provided with a custom-designed shelter to hang out in, and causing less grief to their neighbours as a result.

 


But that is design, it turns out. My newfound knowledge has come from the Design Council, where I met policy adviser Emily Thomas yesterday. Having worked in Whitehall as a special adviser, where she dealt with the innovation brief, she really knows her stuff and I spent a fascinating hour with her.

 


I won't scoop the interview, due to be published in Civil Service World next month, but one of the areas we talked about was her work on improving the design of public services. One of the British Council's biggest bits of work in this area has been an NHS-funded competition, inviting designers to ‘design out’ MRSA and other super-bugs in the Health Service.

 


One of the entries has been a bedside cabinet that is easier to clean. We all know what it is like to try and clean some fiddly bit of kitchen equipment whose nooks and crannies seem to breed dirt and grease. Imagine cleaning hundreds of them a day: even if hospital cleaners were well paid, which they’re often not, I can imagine getting sick to the back teeth, and perhaps a little slack, with that task.

 


Emily Thomas said one of the important things about well-designed services and products was getting the user involved: they know best what will work and won't. An interesting side effect of this, she said, was that people felt more engaged, partly because design is so visual. A 20-page consultation document produced in Whitehall would not generate the same interest, she said.

 


I saw this for myself last night, when I had some friends round for dinner and one of them asked me how work had been that day. Often, when I answer this question, people's eyes can become a little glazed over as I wax lyrical about smarter procurement practices or ‘lean management’ systems. This time I had four people listening attentively; one person's verdict was that it was really interesting. Unusual.

 


But it wasn't just the fact that they could visualise what I was talking about, I think it also struck a chord with them because it was all so simple and so... obvious. And astounding that it hadn’t been done before.

 


Another example I gave them was something from the Design Council's 'Designing Out Crime' initiative. Me and my friends are keen commuting cyclists and one of the products that has been developed is a bike stand that, instead of being the straight up-across-and-down Sheffield design, looks more like an M. The beauty of this simple change is that it is easier to lock your frame and your wheels to the stand. Hey presto: your bike is less likely to be stolen.

 


Excitingly, as I was cycling home from the Design Council in London last night, I actually saw some of these new bike stands being installed outside the Cochrane Theatre in Holborn. I don't think I have ever walked out of an interview and seen the reality of what we've been discussing so quickly.

 


But, it got me thinking. I remember reading about how the Cyclehoop - a cunning device that transforms ordinary lampposts into a bike stand - was being installed in in the Southwark borough of London, but despite cycling through there on my daily commute, I have not seen more than a handful of them.

 


Even more frustratingly, I have watched a new development, including a supermarket, go up in the same area with no bike racks included in the design - even though there is a massive expanse of pavement, with more than enough room for them. Cycling shoppers must either find the nearest lamppost (without Cyclehoops) or lean their bikes against the shop front and hope for the best. If we're lucky, the pavement will be dug up and stands installed - but that will cost money, and the smart and carefully laid-out paving stones will be full of holes and look a lot less aesthetically pleasing. Much better if it had been thought of first.

 


How do you make good, well thought-out design systemic? I asked Emily Thomas and she had some answers (see the interview for full details), but they seemed to rest on simple optimism that people would realise that, ultimately, it would save money and time. If anyone else has any ideas about how to make good design the norm, I would be very keen to hear them.

Interesting point. I heard a top consultant talk me through the increased difficulty in designing services that are customer centric. As jobs tumble, access to new media and new forms of communications such as the internet are more troublesome then they seem. The internet as an example is supposedly designed to include citizens in design delivery, however, it can have the reverse effect in the current climate, given that a huge proportion of people do not having access to these mechanisms that we internet users take for granted.  

Kapil Ghetia 999 days ago

Thanks for the piece Ruth - I also find good design immensely pleasing and poor design - immensely frustrating! I like the idea of 'poka yoke' (http://en.wikipedia.org/wiki/Poka-yoke) which the Japanese quality approach of creating processes that accomodate human error and ensure that success is reinforced. It is an idea we are all used to when ordering a book on the internet (say) where unless we complete the questions properly the website does not let us move on. I too wonder how we can build this principle into the myriad of public services. (I wonder, for example, how we could redesign the tax system so that it was more 'citizen centric' - instead of the system we have now which only keeps accountants and much of the treasure busy.)

Some years ago - I developed a set of questions designed to be asked of any service or process - that if asked carefully almost always yields a better design. I present them as 'solutions looking for problems' - so some of them will fit - and others will not. You will only know if you ask the question... 

  • Have we agreed the stakeholder requirements?
  • Are the providers involved adequately trained?
  • Are there too many ‘handovers’
  • Is the process being done in the right order?
  • Could it be made simpler with a ‘triage’ stage?
  • Could we make better use of technology?
  • Where are the sources of rework?
  • Why does performance vary – and by how much?
  • Could some parts of the process be done at the same time?
  • Are there too many checks and controls?
  • Could we get the users / clients / etc. to do more?
  • Could we get our partners or suppliers to take action?
  • Could we create an expert system to make it work better?
  • Is there a ‘standard’ way of carrying out the process?
  • Where are the delays in the process?
  • Could different people or agencies be providing the service (or part of it)?
  • Have we made any cultural or professional assumptions that are getting in the way?
  • Are the performance measures helping?
  • Could we stop doing the process altogether?
  • Are decision making protocols getting in the way?
  • Does the process contribute to outcome goals?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

My vision is that each of these questions is a lens to hold up to the process / system and see if it brings something useful into sharper view. Do let me know if any reader eomloys them and find them useful in creating better designed services....

 

(Full article at: http://jonharveyassociates.blogspot.com/2009/05/improving-whole-systems-with-creativity.html)

Jon

 

Jon Harvey 999 days ago

not sure why there is a gap though - something in the design of this website....?

Jon Harvey 999 days ago

What do we mean by design and where does it begin and end?  Bicycle stands are good and we can innovate and continuously improve them.  But I am seriously considering buying a mountain bike that can fold up to fit into a small container that will fit in my car easily.  It requires no tools to fold or unfold.  Imagine if the bike is lightweight enough to carry into your office or compact enough to put into lockers?  Maybe the ultimate bike stand will become lockers!  I can imagine people were trying to make the best designs for horse-drawn carts systemic when Mr. Benz came along with his motorised three wheeler inspired by trains.

Design is a compromise between perception, cost, safety and practicality.   In the time taken to share best practices and design, innovation has made them obsolete.

The answer to your question is you can't because at the same time we are trying the standardise (a compromise in itself) lots of people and businesses are inventing and innovating and are changing the game.

Robert Miles 959 days ago